For counsel who does not read the target language, checking the content of a translation is impossible. What can be checked is formal completeness — and that is where most rejections actually occur.
Six things that must appear on the file
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A statement of conformity
A sentence declaring that the translation corresponds to the source document, signed by the translator. Without it the file is an ordinary translation.
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The translator's full name
Legible and consistent with the name on the stamp and the signature.
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The appointment decree number
Together with the issuing authority. This number is what makes the credential traceable.
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An official stamp
On printed files the stamp is applied in wet ink. A scanned stamp reprinted onto the page is not equivalent.
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A wet signature
On the copy submitted to an authority. Some authorities accept certified electronic signatures, but this must be confirmed in advance.
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Binding of the file
The source document and its translation usually have to be bound or affixed into one unit so they cannot be interchanged.
The cross-checks that most often save a submission
Once formal completeness is satisfied, there are three things anyone can check without reading the target language, and all three are common causes of rejection:
- Name spelling. Compare every personal and entity name against the passport or the deed. A one-letter difference is enough to be rejected, and Indonesian names are often written differently across documents.
- Figures and dates. Check amounts, deed numbers, article numbers and dates. Date order differs between countries and is a frequent source of error.
- Page completeness. Count the pages of source and translation, annexes included. Untranslated annexes are a very common cause of rejection.
When the target language has no sworn translator in Indonesia
Not every language has a registered sworn translator in Indonesia. Where that is the case, two routes are commonly accepted, and both need confirming with the receiving party first:
- Translate into English with a sworn translator, then have the final translation produced in the destination country by a translator recognised there.
- Translate directly, then obtain certification at that country's embassy in Jakarta.
Which route applies is decided by the receiving party, not by the supplier. Asking at the outset saves considerable time and money.
Keep your verification evidence
For documents that might be challenged later, keep a copy of the translator's certificate and decree number filed alongside the translation. If the credential is questioned years afterwards, the file is far easier to defend.
Request a copy of our translator's certificate